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Terms of Reference of the Technical Secretariat

The TS carries out its activities in support of RCM activities according to the following terms of reference, as prepared by IOM and approved by the Vice-ministers during the VI RCM:

1. The Technical Secretariat (TS) will receive overall policy direction and supervision from the incumbent RCM President Pro-tempore, while the IOM Regional Representative in San José will supply programmatic guidance, personnel support, and working space within the Office of the IOM Regional Representative.
2. The TS will provide the RCM with technical and logistical support, so as to contribute to the RCM’s effective and efficient operation.
3. The TS will offer its support to the RCM through the incumbent President Pro-Tempore in accordance with the rotation mechanisms established by the RCM, and pursuant to the following guidelines:
   • It will provide technical and logistical support for the planning, organization, and realization of RCM conferences and RCGM meetings, seminars, workshops, and other events as agreed upon within the framework of the RCM.
   • It will collaborate with the monitoring of the activities detailed in the Plan of Action of the RCM.
   • It will draw up reference documents for RCM meetings upon request.
   • It will maintain a database and provide the President Pro-Tempore with the inputs necessary to update the RCM Plan of Action on a continuing basis.
   • It will provide its cooperation for an updated maintenance and operation of the RCM’s Virtual Secretariat.
   • It will prepare periodic reports on its activities for presentation to the President Pro-tempore and the IOM Regional Representative in San José, in anticipation of semi-annual meetings of the RCGM.